[00:00:05] >> REDDY? CALL TO ORDER, GOOD EVENING EVERYONE I WOULD LIKE TO CALL THIS ZONING BOARD ADJUSTMENTS TO ORDER THE TIME IS NOW 6:31 AND WE DO HAVE QUORUM. [B. Approval of Minutes] FIRST ITEM ON THE AGENDA IS APPROVAL OF MINUTES FROM A WHILE BACK. IS THAT RIGHT DECEMBER THIRD THE WIN APRIL FIRST. EXCUSE ME. I WOULD NOW LIKE TO DO APPROVAL OF THE MINUTES AND ENTERTAIN A MOTION TO APPROVE. >> I MAKE A MOTION TO APPROVE. >> SECOND. WE HAVE A MOTION RICK LEWELLEN FOR PRIMARY PLEASE VOTE NOW. >> WE DO NOT HAVE THE EQUIPMENT IN HERE FOR THE VOTE CAST. >> MOTION PASSES. >> DID EVERYONE VOTE? >> WE HAVE TO RAISE HANDS OR SAY I. >> YOU CAN'T VOTE SINCE TWO OTHER REGULAR MEMBERS ARE MISSING. YOU ARE THE VOTING MEMBER TONIGHT. >> WE ALL HAVE HANDS UP SO THE MOTION PASSES, ONE, TWO, THREE, FOUR, FIVE. OTHER BUSINESS. WE HAVE NO COMMENTS, OTHER COMMENTS AND TOPICS NOT ON THE AGENDA? ANY MEMBER OF THE PUBLIC IN ATTENDANCE PLEASE SPEAK ON ANY ITEM NOT POSTED ON THE AGENDA. PROVIDED THAT IT'S MORE THAN 5 MINUTES INDIVIDUALS MAY SPEAK UP AND IDENTIFY THE SUBJECT WITH WHAT THEY INTEND TO SPEAK, MEMBERS IF YOU ARE NOT ENGAGING IN DISCUSSION OF MEMBERS OF THE AGENDA. ANYONE HAVE ANYTHING TO SPEAK. [D. Presentation] I DON'T THINK SO. ALL RIGHT, WE MOVE ON. PRESENTATION, THE NEXT ITEM ON THE AGENDA IS A PRESENTATION AT THE REVIEW OF THE ZONING BOARD OF ADJUSTMENT RULES OF PROCEDURES. >> GOOD EVENING, I THINK I'VE MET Y'ALL. >> WHY DON'T WE START WITH INTRODUCTIONS SINCE WE HAVE SOME NEW MEMBERS. >> I AM THE PLANNING MANAGER OF THE CITY FOR SIX MONTHS. >> I AM THE NEW PLANNER ONE, BEEN HERE FOR FIVE WEEKS NOW. >> M. KIMBERLY TURNER, I'M AN ALTERNATE. >> RICK LEWELLEN I'M IN MY SECOND TERM AND I'M THE VICE CHAIR OF. >> JOHN DEIHL I'M IN THE CHAIR OF. >> ESTESO, I'M A VOTING MEMBER THIS IS MY SECOND TERM. >> AND I'M DON SIMMONS I'M AN ALTERNATE CACTUS IS NOT OUR FIRST MEETING. >> I'M RICHARD, I'M WITH THE CITY OF LOUISVILLE FOR 12 YEARS. >> TWELVE YEARS. >> I'M WITH THE PLANNING DEPARTMENT. >> IT'S BACK TO YOU I THINK. >> AS WE MENTIONED THESE ARE RULES AND PROCEDURES THAT HAVE BEEN APPROVED BY OUR CITY COUNCIL EARLIER THIS YEAR AND SO WHAT I'M GOING TO DO IS JUST GIVE YOU A QUICK OVERVIEW OF WHAT WAS IN SOME OF THOSE RULES, SOME OTHER THINGS HAVEN'T CHANGED, YOU SHOULD HAVE A COPY OF THE EXTENDED RULES IT'S LABELED ZONING BOARD OF ADJUSTMENT RULES OF PROCEDURE, YOU SHOULD HAVE THAT. IF THERE ARE THINGS THAT WE WANT TO CHANGE OR ANY ADJUSTMENTS YOU WANT TO MAKE WE CAN DISCUSS THAT AND DO THAT AND THEN TAKE IT BACK TO THE COUNCIL TO GET THEIR APPROVAL. SO WHAT WE WANT TO COVER AS I MENTIONED, SOME OF THESE THINGS HAVE NOT CHANGED BUT WE'LL GO OVER IT ANYWAY TALKING ABOUT THE RULE, ONE -- WHAT IS THE ROLE OF STAFF I'LL TALK ABOUT OFFICERS, TALK ABOUT APPLICATION PROCESS AND AGENDA. WILL LOOK A BIT AT THE PROCEDURE TALK ABOUT QUORUM AND WE'LL TALK ABOUT CONDITIONS FOR APPROVAL AND WRITTEN DISCUSSIONS. DECISIONS AND THEN A LITTLE BIT ABOUT WHAT WE HAVE TO DO TO MAINTAIN APPROPRIATE OR CHANGE [00:05:03] SOME OF THE RULES AND WHAT THAT PROCESS LOOKS LIKE. THE GOAL IS THE FIRST DAY OF EACH MONTH IF THERE'S SOMETHING TO MEET ABOUT I WOULD GIVE KUDOS TO OUR DEPARTMENT AND OUR STAFF FOR WORKING ON PUTTING ON GOOD REGULATIONS TOGETHER SO THERE'S NOT A LOT OF AREAS THAT COMES TO THIS BOARD. WE DON'T GET TO MEET AS OFTEN, WE MEET WHEN WE HAVE AN AGENDA OR SOMETHING THAT'S SCHEDULED THAT'S WHEN WE MEET AND THAT WOULD BE THE FIRST MONDAY OF EACH MONTH. SPECIAL MEETINGS, CALL THE STAFF OR THE CHAIR A MEETING WITH THE COUNCIL IF THERE'S AN ITEM AS MENTIONED TO HAVE A SPECIAL MEETING WHERE WE CAN DO THAT. IF WE NEED TO RESCHEDULE ANYTHING THE PLANNING DIRECTOR MAY RESCHEDULE A MEETING LIKE THIS ONE, WE HAD TO SWITCH ROOMS DID NOT NEED TO RESCHEDULE BUT WE HAD TO SWITCH ROOMS END. IN TERMS OF SOME OTHER THINGS THAT STAFF PAYROLLS, A LOT OF THOSE HAVE NOT CHANGED. WE COMMUNICATED WITH Y'ALL, WE WILL ALWAYS HAVE A STAFF OR TWO OR THREE OR FOUR ATTENDING THE MEETINGS REVIEW APPLICATION FOR COMPLIANCE TO MAKE SURE WHAT WE ARE PRESENTING TO YOU WE HAVE ALREADY DONE A THOROUGH BACKGROUND ON IT AND WE'RE GIVING YOU INFORMATION SO YOU CAN MAKE A -- INFORMED DECISION. WE'VE BEEN TAKING ALL THE RECORDS THOSE RULES CAN BE FOUND, WE HAVE SOME OF THOSE RULES THAT WE ALSO PUT IN AND IF YOU WANT MORE INFORMATION ON THAT WE CAN PRESENT THAT INFORMATION TO YOU. >> I BELIEVE THE STATE SECRETARY ASKED YOU TO WATCH THE STATE VIDEO THAT YOU HAD IT CONFIRMED THAT YOU WATCHED IT AND THE LITTLE CERTIFICATE. THAT WAS THE OPEN MEETINGS ACT TRAINING, VERY EXCITING STAFF. >> WE TALK ABOUT THE ROLES FOR THE CHAIR, THE VICE CHAIR AND ACTING CHAIR IF THE CHAIR IS NOT HERE THAT RUNS THE MEETINGS TO SIGN ALL THE DOCUMENTS. WORK WITH CITY STAFF, THE VICE CHAIR STAND UP, THE VICE CHAIR ISN'T HERE AN ABSENTEE WILL STEP IN AND AS I MENTIONED ON THEIR, OFFICES MAY BE ELECTED ANNUALLY BY A SIMPLE MAJORITY VOTE AT THE FIRST MEETING, THE APPOINTMENT ALLOWS US TO DO THAT AND TALKS ABOUT HAVING ONE YEAR TERM LIMIT DEPENDING ON VACANCY AS IT RELATES TO POSITIONS THAT MIGHT BE OPEN IF SOMEONE DECIDES TO STEP DOWN. WE LOOK AT THE ITEMS ON THE AGENDA, AS I MENTIONED STAFF REVIEW APPLICATION AND WE WILL LOOK AT IF THIS IS SOMETHING THAT REQUIRES A VARIANCE WE WILL DISCUSS THAT AND SEND OUT PUBLIC NOTICE AND PUT IT ON THE AGENDA TO BRING THAT INFORMATION TO YOU. ALSO AS I MENTIONED ANY ONE OF YOU CAN REQUEST TO HAVE AN ITEM PLACED ON AN AGENDA WHICH IS REQUIRED TO HAVE A LITTLE BIT OF NOTICE TO BE ABLE TO POST IT AHEAD OF TIME. IT SAYS ON HERE BEFORE THE MEETING IT WOULD GIVE US TIME TO FOLLOW THE POSTED GUIDELINES. AND THE LAST ONE TALKS ABOUT STAFF INITIATED ITEMS, WE HAD ITEMS ON THERE OR PROVIDED INFORMATION THAT IS ON THE BOARD WHICH IS WHAT WE'RE ON RIGHT NOW TALKING ABOUT THE PROCEDURES. TODAY I KNOW OUR AGENDA IS PRETTY VAGUE AND THEN THE SECOND THING WE WILL DO IS VOTE ON A CHAIR AND VICE CHAIR. THOSE ARE SOME OF THE THINGS THE STAFF CAN PUT ON YOUR AGENDA. TALKING ABOUT QUORUM AND VOTING, ONE QUORUM AN AFFIRMATIVE VOTES OR VOTING ON VARIANCE IT REQUIRES FOUR MEMBERS TO BE PRESENT TO MEET QUORUM AND ALSO REQUIRES FOUR MEMBERS TO BE ABLE TO VOTE ON VARIANCE THAT GETS PRESENTED BEFORE THE BOARD. [00:10:05] >> CAN I ASK A QUESTION? IF WE TURN UP AND YOU HAVE A BUNCH OF PEOPLE SITTING UP THERE DO WE SAY SORRY GUYS WE DON'T HAVE QUORUM? >> WE MAKE ATTEMPTS TO CONTACT ANY MEMBERS WHO DID SAY THEY WERE COMING BUT THINGS DO COME UP AND THAT IS THE REASON WE HAVE THIS, WE'D LIKE TO HAVE AT LEAST TWO ALTERNATES AND REALLY THE ALTERNATES POSITIONS ARE IMPORTANT AND GIVES YOU A CHANCE TO OBSERVE MEETINGS IF THERE IS A QUORUM, ESPECIALLY ALL FIVE REGULAR MEMBERS ARE THERE AND IN TONIGHT'S CASE YOU WERE ABLE TO SIT SINCE OR BOTH OF YOU SINCE TWO OF OUR REGULAR MEMBERS WERE ABSENT TONIGHT. WE ALWAYS -- IS DESIGNED TO WHERE YOU ALMOST ALWAYS HAVE FIVE MEMBERS AND STATE LAW REQUIRES FOR ANY APPROVAL OF ANY VARIANCE IT TAKES THREE QUARTERS VOTE BEFORE FIVE. AND WE HAVE HAD SOME MEETINGS WHERE WE'VE HAD TO DELAY IT -- DELAY AT 20, 30 MINUTES, SOMEONE GOT CAUGHT IN TRAFFIC OR THEY HEADED ON THE WRONG DAY ON THE CALENDAR AND WE HAD TO WAIT FOR THEM TO GET TRAVEL HERE TO GET HERE THAT HAPPENS OCCASIONALLY SO WE TRY VERY HARD TO HAVE -- WE NEED A MINIMUM OF FOUR BUT THAT DOESN'T REALLY ALLOW ANY DISSENSION IT WOULD HAVE TO BE A UNANIMOUS VOTE IN ORDER TO GO WITH APPROVAL. WE ALWAYS TRY TO HAVE AT LEAST HALF. >> AS YOU MENTIONED, TALKING ABOUT ALTERNATIVES AND VOTING THE PERFECT EXAMPLE WE HAVE TWO ALTERNATES THAT SHOW UP BECAUSE WE DID NOT HAVE THE REGULAR MEMBERS SO THEY'RE ABLE TO VOTE AND THEN IF YOU SHOW UP AND ONE PERSON IS MISSING THEN I THINK IT WOULD BE TO ROTATE WHO WAS ALTERED -- SECONDED, AND IF SOMEONE'S MISSING. PUBLIC HEARING, PROCEDURES, THERE STAYS THE SAME. CHAIR OPENS THE APPLICATION PRESENTATION, PUBLIC COMMENT 5 MINUTES EACH. REBUTTAL, ALL OF THESE THINGS. THE APPLICATION IS DENIED, THEY GET SECOND SIMPLY IT FAILS AND ANOTHER MOTION MAY FOLLOW. I DON'T KNOW IF WE WILL READ ALL OF THEM ON THERE BUT IF YOU WANT TO KNOW THE DETAIL, THIS IS ALSO SOME MORE INFORMATION. PUBLIC COMMENT, IF THERE'S ITEMS ON THE AGENDA, THEY GET 5 MINUTES. WE REQUIRE THE SPEAKER CARD FOR THAT. IS NOT ON THE AGENDA WE TALK ABOUT THOSE THINGS BUT THEY'RE NOT ABLE TO DISCUSS. AND PROVIDING INFORMATION ON THAT. WITHDRAWAL OR CONTINUANCE, THEY'RE ALLOWED TO WITHDRAW THEY WANT TO CONTINUE AN APPLICATION TO MAKE SURE IT IS RECORDED ALSO FOR CLOSED SESSION ANY OF THOSE HERE. I HAVE NOT SEEN ANY CLOSED SESSION FOR ZBOA. >> WE HAD ONE A COUPLE OF YEARS AGO. >> AREN'T ANY POSTED MATTER, THE TEXAS OPEN ACT ALLOWS TO TAKE ANY ACTION THAT NEEDS TO BE TAKEN. >> IF SOMETHING ELSE TO KEEP IN MIND, WE GENERALLY DO NOT HAVE ANY REPRESENTATIVES FROM THE CITY ATTORNEY'S OFFICE, IF DISCUSSION LEADS TO SOME QUESTIONS WE CAN RECESS, I CAN FORWARD QUESTIONS OR I CAN CALL THE REPRESENTATIVE FROM THE CITY ATTORNEY'S OFFICE OR GET INFORMATION OVER THE PHONE OR WE CAN RECESS LONG ENOUGH FOR THEM TO TRAVEL OVER HERE SO WE DO [00:15:03] HAVE THAT FLEXIBILITY TO GO INTO AN OFFICIAL CLOSED SESSION WITH THE CITY ATTORNEY. IF THERE IS A SIMPLE QUESTION THAT WE CAN COVER, WE CAN RECESS SHORTLY FOR STAFF TO MAKE THAT CALL OR WE CAN JUST TABLE THE MEETING TO THE NEXT MEETING AND MAKE SURE THAT THE REPRESENTATIVES ARE PRESENT TO ADDRESS THE QUESTIONS THAT MAY BE SENSITIVE THAT WOULD REQUIRE CONSULTATION WITH THE ATTORNEY. >> AND CONFIDENTIALITY FROM THE MEMBERS. >> THE LAST THING ON THEIR, WE KEEP RECORDS OF THE ACTION THAT IS TAKEN AS SOMETHING THAT'S REQUIRED BY STATE LAW. THE FINAL ON HERE THE COMMISSION FOR APPROVAL THEY ATTACH CONDITIONS TO AN AREA THE CONDITION IS NOT MET IN TIME THE DECISION STILL STANDS WITHOUT NOTICE OR HEARING. WE HAD THAT POWER AS A BOARD TO REVERSE THEY'RE NOT IN COMPLIANCE WITH WHAT'S REQUIRED. >> EVERY DECISION IS PUT INTO WRITING AN ACTION TAKEN. SIGNED OFF BY THE CHAIR. >> THESE ARE DONE YEARLY, LOOK AT THE DIFFERENT THINGS THAT'S WHY I'M PRESENTING IT NOW IF I NEED TO MAKE ANY CHANGE WE CAN DO THAT BUT THEN THAT GOES TO -- GOES BACK TO CITY COUNCIL AND THEY APPROVE IT BEFORE IT TAKES -- BEFORE IT GOES INTO EFFECT. BUT IF I NEED TO MAKE CHANGES WE NEED TO TAKE THAT BACK TO CITY COUNCIL. THE SINGLE MEETING, THE MAJORITY VOTE ONLY THE CHAIR NEED MODIFY IT. THE LAST THING ON HERE CONSTRUED MEMBER -- THE MEMBER FOLLOWS THE PROCEDURAL. ANY ACTIONS THAT YOU HAVE TAKEN IN THAT MEETING. THAT'S WHAT YOU CAN CHANGE IT IN THE SUMMARY IF SOME OTHER CHANGES THAT ARE IN THERE. THE PACKET HAS MORE COMPLETE INFORMATION AND I'M HAPPY TO ANSWER ANY QUESTIONS IF THERE'S ANYTHING YOU WANT TO CHANGE. >> NOT TO CHANGE BUT A QUESTION. MANY TIME AT THE PUBLIC HEARINGS PEOPLE COME AND THEY LIKE TO TALK, A GENTLEMAN LAST NIGHT FOR EXAMPLE, HE TALKED A LOT. AS A CHAIR KAKAOTALK -- YOU DO THE FIVE MINUTE RULE AND THEN I NEED MORE TIME. CAN THE CHAIR SAY YES, BUT YOU CAN ONLY TAKE TWO MORE MINUTES? CAN YOU SET A TIME, A TIME LIMIT I WILL GIVE YOU TWO MORE MINUTES TO TALK? >> SOMETIMES, IF YOU HAVE A WHOLE ROOM OF PEOPLE YOU HAVE TO MOVE ON. >> FOUR ITEMS ON THE AGENDA, YOU WANT TO MOVE THINGS ALONG BUT IF IT'S THE ONLY ONE, IT'S REASONABLE. >> BUT YOU CAN'T SET A TIME LIMIT WOW. >> YOU CAN SAY I CAN GIVE YOU THREE MORE MINUTES. OR WHATEVER THE CHAIR FEELS IS APPROPRIATE GIVEN THE SITUATION. >> YOU HAD A QUESTION? USE THAT FOR MICHELLE, ANYBODY HAVE ANY LAST MINUTE QUESTIONS? >> I CAN'T THINK OF ANYTHING. THE NEXT ITEM ON THE AGENDA. >> WE WILL CONSIDER THE PROCEDURES REAFFIRMED AND IF THERE IS NO ADDITIONAL QUESTIONS OR NO DESIRE TO FURTHER DISCUSS ANY POTENTIAL CHANGES. >> I THINK IT'S VERY CONSISTENT WITH THE OPERATIONAL PROCEEDINGS WE HAD IN THE PAST. IF IT'S NOT BROKE DON'T FIX IT. >> THANK YOU. [E. Other Business] >> NEXT ON THE AGENDA IS BUSINESS RELATED TO THE SELECTION OF THE CHAIR AND VICE CHAIR. [00:20:01] WE ARE GOING TO MAKE -- ENTERTAIN A MOTION TO SELECT THE CHAIR AND VICE CHAIR. >> I WOULD LIKE TO HAVE A MOTION TO HAVE JOHN RETAIN THE POSITION OF CHAIR. >> I SECOND THE MOTION. >> ANYONE FOR VICE CHAIR? >> I PROPOSE RICK LEWELLEN TO RETAIN THE POSITION AS CHAIR. >> NOW WE WILL HAVE A MOTION FOR MYSELF AS THE CHAIR AND RICK AS THE VICE CHAIR, LET'S GO TO VOTE NOW FOR CHAIR, FOR VICE CHAIR. ALL RIGHT, THE MOTION PASSES AND WE HAVE OUR NEXT CHAIR AND VICE [F. Announcements] CHAIR. THE NEXT ITEM ON THE AGENDA IS ANNOUNCEMENTS, I DON'T THINK WE HAVE ANY. >> NO ANNOUNCEMENTS, AS MICHELLE MENTIONED IF WE HAVE APPLICATIONS THAT ARE SUBMITTED, WE WILL PREPARE A PACKET AND SCHEDULE A MEETING AHEAD OF TIME. WE JUST ASK THAT YOU PUT A HOLD ON YOUR FIRST WEDNESDAY OF EACH MONTH BUT AS MICHELLE MENTIONED, THE FACT THAT WE HAVE VERY FEW MEETINGS IS INDICATION THAT OUR ZONING REGULATIONS ARE WORKING VERY WELL AND YOU NEVER KNOW. LIKE I SAID, IT DEPENDS. A LOT OF TIMES SOMEONE WILL DISCOVER THAT THEY ARE LOOKING TO REQUEST A VARIANCE IF THERE IS SOME TYPE OF HARDSHIP HERE THEY USUALLY DISCOVER THAT IF THEY'RE TRYING TO MAKE SOME KIND OF STRUCTURE ON THEIR PROPERTY, USUALLY THE PERMITTING TIME OR IF THEY'RE ASKING QUESTIONS. SEND IT OVER TO US, YOU WILL HAVE TO GET A VARIANCE FIRST. THAT'S GENERALLY HOW THAT USUALLY HAPPENS. ONE OTHER ITEM THAT IS A POTENTIAL IS IF ANY PERSON DOES NOT AGREE WITH AN ADMINISTRATIVE DECISION EITHER ONE OF MY DECISIONS OR OUR CITY ENGINEER OR BUILDING OFFICIAL, ANYTHING RELATED TO DEVELOPMENT, IF THEY DO NOT FEEL THAT THEY WERE BEING TREATED FAIRLY, THEY WANT TO APPEAL OUR OFFICIAL DECISION IT'S TYPICALLY DEALING WITH CARRYING OUT THE REGULATION OR INTERPRETATION OF THE REGULATION AND HOW IT'S ADDRESSING THE SITUATION ON THEIR PROPERTY. AND SO YOU SEE THAT OCCASIONALLY WHERE SOMEONE, I'VE ONLY SEEN IT TWICE IN MY 33 YEAR CAREER WHERE THERE HAS BEEN ADMINISTRATIVE APPEAL FILED. SO THAT'S ALWAYS A POSSIBILITY AS WELL. WHILE WE ARE HERE TONIGHT, EXPLAIN THE LABEL THAT THAT'S ANOTHER POSSIBILITY. ONE THING TO ALWAYS KEEP IN MIND, I EXPECT YOU TO HAVE ALL THESE RULES AND PROCEDURES MEMORIZED? OUR STAFF MEMBERS ALWAYS GIVE YOU THE BACKGROUND ON AN ISSUE AND A PROPERTY AND THE REQUEST, DOES AN ANALYSIS AND WE WANT TO MAKE AN OFFICIAL RECOMMENDATION. EVERYTHING IS LAID OUT BEFORE YOU SO YOU HAVE ALL THE INFORMATION THAT YOU NEED TO MAKE AN INFORMED DECISION. >> ANYTHING THAT IS SENT OUT FROM THE CITY REGARDING THE VARIANCE BEING DESCRIBED AND BEING TALKED ABOUT IN THE MEETING CALLED THE CITY DIRECTLY, IS THAT CORRECT? >> YOU CAN AND IF IT'S SOMETHING WE FEEL WE NEED TO SHARE WITH THE REST WE TYPICALLY, WE BIND COPIES SO THERE'S NOT AN UNOFFICIAL QUORUM OCCURRING AS FAR AS A DISCUSSION OF BUSINESS BEFORE THE BOARD. BUT AGAIN WE CAN ALWAYS PROVIDE CLARIFICATION IF WE HAD ANY QUESTIONS RELATED TO THE ITEM. >> AN OPPORTUNITY AS YOU MENTIONED TO ASK QUESTIONS BEFORE DECISIONS ARE MADE. SO THAT'S ALWAYS A GOOD TIME TO QUESTION CITY STAFF ON WHY IS THE RECOMMENDATION ONE WAY OR ANOTHER. >> WE ARE ALWAYS AVAILABLE, WE ENCOURAGE YOU TO CONTACT US EARLY. IT MAY TAKE US SOME TIME, TO TALK TO SOME OTHER DEPARTMENTS, THE CITY COUNCIL REGULARLY, MEMBERS WILL WRITE DOWN THEIR QUESTIONS AND REACH OUT TO STAFF AHEAD OF THE MEETING SO WE CAN SHARE THE INFORMATION. IF WE GET THAT QUESTION AT THE MEETING WE MAY NOT BE ABLE TO [00:25:01] ANSWER IT BECAUSE WE MIGHT NEED ADDITIONAL TIME TO DO ADDITIONAL RESEARCH. >> I'LL TELL YOU WHAT, YOU GUYS DO A GREAT JOB. I CANNOT IMAGINE THE AMOUNT OF WORK THAT GOES IN, YOU MEETING WITH THESE DEVELOPERS AND HOME OWNERS AND EVERYONE ELSE THAT WANTS TO DO SOMETHING AND YOU GO THROUGH ALL THIS WORK AND WE COME AND SIT DOWN. WE VOTE ON IT BECAUSE EVERYTHING IS RIGHT HERE. FOR SOMEONE WHO IS NOT IN CITY GOVERNMENT BEING ABLE TO COME IN AND TAKE A LOOK AT IT AND THOROUGHLY UNDERSTAND WHAT'S GOING ON, IT'S KUDOS TO YOU GUYS. >> WE GREATLY APPRECIATE THAT. >> I CAN'T IMAGINE PUTTING UP WITH ALL THESE PEOPLE HONESTLY. >> WE HAVE A VERY WELL-OILED MACHINE. THIS IS 1 OF 3 BOARDS OF COMMISSIONS THAT WE OVERSEE THE ZONING COMMISSION AND THE COMMITTEE. IN ADDITION TO THE COUNCIL. ON THAT RECOMMENDATION, WE ARE IN CONSTANT ♪ ♪ MODE, PREPARING AGENDA ITEMS FOR THE BOARDS OF COMMISSIONS OR THE CITY COUNCIL. >> I THINK THE FACT THAT SO MANY COME WITH RECOMMENDATIONS TO IMPROVE MEANS YOU WORK WITH ALL THESE PEOPLE, THE BACK AND FORTH AND THEY GET TOGETHER AND THEY COME TO A CONCLUSION. >> THERE IS A TREMENDOUS AMOUNT OF BEHIND THE SCENES. >> I CAN'T REMEMBER THE ONE LAST NIGHT. THEY COME BACK AND SAY WE ARE NOT. >> BUT THEN WE HAVE A LOT OF CONVERSATIONS HERE TODAY IN THE FORM OF EMAILS, PHONE CALLS WITH FOLKS JUST ASKING QUESTIONS AND WE TRIED TO GIVE THEM AS MUCH INFORMATION AS POSSIBLE AND LET THEM KNOW WHAT THEIR OPTIONS ARE AND WHAT PROCESSES THEY MIGHT HAVE TO GO THROUGH TO ARRIVE AT THEIR DESIRED GOAL. A LOT OF TIMES YOU HAVE TO BRING ANOTHER DEPARTMENT. ONE THING IS VERY HELPFUL, WE HAVE AN INTERNAL COMMITTEE CALLED THE DEVELOPMENT COMMITTEE WHERE REPRESENTATIVES FROM ALL THE DEPARTMENTS THAT HAVE DEVELOPMENT, IT IS PLANNING STAFF, THERE'S REPRESENTATIVES FROM ENGINEERING, PARKS AND % RECREATION, THE FIRE DEPARTMENT, NEIGHBORHOOD SERVICES, INSPECTION SUB PERMITTING, THE WHOLE CREW IS THERE AND IT'S A TIME FOR ANYONE THAT'S PROPOSING ANY TYPE OF DEVELOPMENT BEFORE THEY GET TOO DEEP AND INVOLVED AND INVESTED IN A PROJECT, IT'S AN OPPORTUNITY FOR THEM TO PRESENT THE PROPOSAL AND GET SOME FEEDBACK FROM STAFF. THAT GIVES THEM A CHANCE TO PROVIDE, FIRST LET THEM KNOW IF IT'S SOMETHING THAT MEETS, DOES IT REQUIRE A ZONE CHANGE, DOES IT NEED ANY VARIANCE FROM THE BOARD OF ADJUSTMENT, THERE'S ALWAYS A LOT OF THINGS THAT HAVE TO BE CONSIDERED IF ANY ONE IS BEING ASKED. WE GENERALLY SET ASIDE 45 MINUTES LOTS STARTING AT 1:00 WEDNESDAY AFTERNOON. OUR WEDNESDAY AFTERNOONS ARE UPSTAIRS IN THE CONFERENCE ROOM, ALL FIVE SLOTS ARE FREE ALMOST EVERY WEEK WITH FOLKS PROPOSING SOME TYPE OF DEVELOPMENT AND THE MORE COMPLEX ONES, THEY GO BACK, MAKE SOME REVISIONS ARE THEN UNSCHEDULE THE OTHER ONE TO DISCUSS IT. I THINK THAT REALLY HELPS THE COMMUNICATION, THE WORKING TOGETHER AND WE DO PREPARE WRITTEN NOTES. WE THROW SO MUCH INFORMATION AT THEM A COUPLE OF DAYS LATER THEY WILL GET WRITTEN NOTES ON THE FEEDBACK WE HAVE PROVIDED. MORE BEHIND THE SCENES ACTIVITIES THAT STAFF PERFORM SO WHEN THINGS DO GET TO OUR BOARD OR COMMISSIONS OR THE CITY COUNCIL IT'S BEEN VERY WELL VETTED, A LOT OF COMMUNICATION AND EVERYTHING HAS WORKED OUT. >> THAT'S A GOOD QUESTION. >> THIS GUY IS LIKE MR. PLANNER. WE COULD NOT HAVE A BETTER PERSON WORKING WITH US HERE. THAT IS GREAT, IF NOT -- LEWISVILLE IS NOT A SMALL CITY. >> I THINK A LOT OF OUR CULTURE AND JUST THE TRADITION OF JUST [00:30:03] REALLY TRYING TO BE VERY HELPFUL AND TO MAKE OUR PROCESSES AS EFFICIENT AND EFFECTIVE AS POSSIBLE GOES BACK TO THE CITY COUNCIL AND THE RELATIONSHIP THAT THE COUNCIL HAS WITH STAFF. THIS IS RARE IN MOST COMMUNITIES IN TEXAS THAT OUR CITY COUNCIL REALLY LOOKS AT THE STAFF AS THEIR PANEL OF EXPERTS. IT'S VERY, VERY RARE. I HAVE THE PRIVILEGE TO WATCH TELEVISED MEETINGS AND A LOT OF OTHER COMMUNITIES, YOU WILL SEE, YOU DON'T HAVE THAT RELATIONSHIP BETWEEN YOUR STAFF AND COUNCIL. THE COUNCIL RESPECTS ABBOT ROLE, WE HAVE EARNED THEIR TRUST AND IT'S A GREAT PARTNERSHIP THAT WE HAVE HERE AND IT GOES TO OUR INTERNAL ORGANIZATION CULTURE WHICH IS CALLED THE LEWISVILLE WAY, TO VALUE PEOPLE, SERVE EVERY DAY AND BUILD OUR FUTURE. AND WE ALSO HAVE A GREAT CONFIDENCE PLAN THAT IS OUR GUIDING LIGHT. THE COMMUNITY HAS SPOKEN WITH OUR 25 PLAN AND SITTING HERE WITH OUR 2035, OUR LEWISVILLE 2035 AND THAT AWARD WINNING PLAN HAVE REALLY GIVE THE COUNCIL THE GUIDANCE AND THE STAFF THE GUIDANCE THAT WE NEED. >> SORRY GUYS. >> THE LAST OTHER INFORMATION I HAVE IS WE HAVE OUR ANNUAL MARKET PLAN ASSOCIATION CONFERENCE HERE DOWN THE STREET IN IRVING ON OCTOBER 14TH AND 16TH. WE WILL HAVE THE SHORT COURSES FOR PLANNING AND ELECTED OFFICIALS, WE WILL HAVE ON THE 15TH, CLASS A THURSDAY AND SO IF YOU WANT TO LEARN MORE AND SEE THE THINGS THAT'S HAPPENING IN TEXAS AS IT RELATES -- RELATES TO PLANNING YOU COULD ATTEND THAT CONFERENCE FOR IT. >> ANY OTHER QUESTIONS? FROM THE BOARD MEMBERS OR CITY STAFF? I THINK THAT BRINGS US TO OUR LAST ITEM ON THE AGENDA, ADJOURNMENT. THAT CLOSES OUR ITEM FOR THIS EVENING, I WILL NOW ENTERTAIN A MOTION TO ADJOURN. WE HAVE LEWELLEN AND KIMBERLY. THIS MOTION PASS -- WE HAVE TO VOTE. >> THI * This transcript was compiled from uncorrected Closed Captioning.